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Privacy Policy

Protecting your data and privacy is very important to us. With this privacy statement, we inform you how we collect and process personal data. This is not an exhaustive description; other privacy statements of ours may govern specific matters. “Personal data” refers to any information relating to an identified or identifiable individual.

We have implemented extensive technical and organisational security measures in order to protect your data. Our security procedures are reviewed regularly and adapted to technological developments.  

 

1. Who is responsible for your personal data?

Childhood Cancer Switzerland, Dornacherstrasse 154, CH-4053 Basel, is responsible for your personal data. If you have concerns relating to data privacy, please contact us at the following address:

 

Childhood Cancer Switzerland
Dornacherstrasse 154
CH-4053 Basel
T +41 61 270 44 00 
info@childhoodcancer.ch

 

Any references we may make, in this privacy statement, to “we” or “us” are references to Childhood Cancer Switzerland. 

If you provide us with any personal data of any other individuals (e.g. family members), please ensure that said individuals are aware of this privacy statement, and only inform us of their personal data if you may do so and if such personal data is correct.

 

2. What personal data do we gather?

In the context of fulfilling our statutory objectives and tasks, we collect and process the following personal data:

  • your name and contact details (e.g. postal address, phone number, e-mail address), information about your company, and other basic personal information;
  • identification and background information (e.g. date of birth, nationality, any details on family and relating to your health, financial data, bank account details) that you provide to us;
  • any other information provided to us for the purpose of using our services or participating in events, which is necessary for us to deliver such services;
  • any information which you transmit to us when subscribing to the newsletter (see Clause 10).
  • any further information relating to you which you make available to us


When visiting our website, data that may allow for your identification is temporarily gathered and processed: IP address, date and time of access, host name of the accessing PC, websites from which our website was accessed, and websites that are accessed via our website pages viewed on our website, data volume transmitted, information about the browser type and the version used, operating system (in regard to the use of cookies and comparable technology, see Clause 11 below).

If you make a donation via our website, we gather and process the following data: Contact details, e-mail address, amount donated, method of payment, any other payment information, date on which the donation is made, consent in regard to further information about us, as well as any comments.

When fundraising (including private donations), we in particular gather and process address data, such as name, contact details, telephone number and e-mail address, as well as data on donation patterns, such as donation data, payment data, amount of the donation, date of the donation, purpose of the donation, any blocks on taking up contact, contact and donation history, creditworthiness and any remarks. In relation to the handling of your donation, the data processing of the respective bank is in line with its data privacy provisions.

If you apply for employment with us, we gather and process the information you provide, but only to the extent relevant to assessing your suitability for employment. Your information is not shared with third parties and will be deleted once the application process has been concluded, at the latest after three months, unless you have explicitly granted your consent for it to be kept for a longer period of time or a contract has been concluded between us and you.

 

3. How do we gather personal data?

We gather and record said information in contact with you, e.g. if you communicate with us, participate in one of our programmes or events or use our services, or we obtain your information in the context of a donation. We also gather or generate personal data within the scope of what we offer by way of advice or services, and if we obtain personal data from other sources in regard to the updating of your information.. In so far as is permitted, we also infer certain data from publicly accessible sources (e.g. debt enforcement register, land registries, commercial registers, the press, the internet) or from authorities, and obtain certain data about you from third parties (such as specialist offices, member and partner organisations or address brokers and databases).

 

4. For what purpose do we process personal data?

We process personal data in particular for the following purposes:

  • to communicate with you;
  • to provide our services within the scope of fulfilling our objectives and tasks under our Articles of Association, as well as our contractual obligations, in particular in order to provide you, data subjects and other contacts (incl. member and partner organisations, specialist offices, research institutes, donors) with the services and programmes that we provide, to carry out the latter, and to improve them (including the provision of advice, after-care support, assistance and aid, answering general enquiries, conducting events), with the aid of personal data of third parties given to us by you or that we gather in the name of the data subjects or third parties;
  • to fulfil our association’s purpose, in particular through awareness-raising and prevention campaigns (including publications using various channels [website and social media], preparing and despatching informative literature, tools for communication, conducting events and functions), public relations and press work;
  • to ensure the administration and further development in connection with providing you with our services and programmes;
  • to ensure the processing of donations and associated purposes (e.g. sending thank-you letters, issuing donation receipts, recording payments, verifying account transactions), including corporate donations, donations for specific purposes, fundraising activities, donation services, and handling bequests, etc.);
  • to conduct fundraising activities (including public and institutional fundraising, private donations, bequests, etc.) and to raise funds in order to fulfil our objectives and tasks under our Articles of Association (in particular generating donations and encouraging regular donations, sending out letters to donors, sending out mailings, telephone marketing, online fundraising, managing the donor database, street campaigns, events and functions, fund-raising activities, donation services, etc.) and to ensure marketing and advertising for the opportunities and services offered by us, including sending out invitations for events, sending out mailings, publications (also on social media channels), sending out newsletters and updates on our offers (unless you have objected to them, which you may do at any time);
  • to maintain, provide and improve our website, based on evaluating the use of it;
  • to comply with our legal and regulatory obligations, including the enforcement and defence of legal claims.

 

5. On what legal basis do we process personal data?

We process your personal data only:

  • in so far as is necessary in order to execute the agreement;
  • to preserve legitimate interests; or
  • based on consent

Should you have granted us consent to process your personal data for particular purposes (e.g., when you subscribe to our newsletters), we process your personal data within the scope of, and based on, said consent, in so far as we have no other legal basis and we need such. Any consent granted can be revoked at any time, which has no effect, however, on any data processing that has already been carried out.

 

6. How do we protect personal data?

We use various technical and organisational measures to protect your data from unauthorised access, illegitimate use, abuse, modification and damage.

 

7. How long do we store personal data?

Personal data is stored for as long as a statutory archival obligation exists. In addition, personal data is stored for as long as is necessary for the purpose for which it was gathered, and as long as a legitimate interest in said personal data exists, e.g. in order to assert or defend legal claims or for archival or IT security purposes. Should your personal data no longer be required for the above-mentioned purposes, it will, if possible, be destroyed or anonymised.

 

8. To whom can personal data be passed on?

We may pass on your personal data for the above-mentioned purposes, as described in the present data privacy statement, to the following trustworthy third parties:

  • providers to whom we outsource certain support services (e.g. IT services, bookkeeping, shipping services, a letter shop, a web service, telephone marketing), our service providers (e.g. payment service providers when processing donations, providers in regard to the implementation and processing of donations via our website, such as, notably, RaiseNow AG, providers of function rooms, when carrying out functions);
  •  third parties whom we involve only with your prior consent (e.g. partner and member organisations, specialist offices, other data subjects and survivors, etc.);
  •  third parties whom we contact for the purpose of fulfilling our objectives and tasks under our Articles of Association (e.g. for raising awareness and fundraising) (only with the consent of the data subject);
  • media and the public, including visitors to the website and social media (only with the consent of the data subject).

In regard to the objectives outlined in the present data privacy statement, and in so far as it appears necessary, we may, if it is legally permissible, pass on personal data to courts, law enforcement agencies and other authorities. Personal data may also be passed on to third parties in so far as it is necessary in order to comply with legal or regulatory provisions, or we have received your consent.

In regard to the implementation and handling of donations via our website, we make use of the services of the company RaiseNow AG, Hardturmstrasse 101, 8005 Zurich. You can find further information about RaiseNow’s data privacy policy at https://www.raisenow.com/en-ch/saas-policy.

 

9. When is data transmitted abroad?

The above recipients can predominantly be located in Switzerland. We may, however, also transmit your personal data to foreign recipients, or service providers deployed by us in Europe and the USA, including those countries which do not provide a level of data privacy equivalent to that offered under Swiss law. We will only transmit data in that way if it is necessary for the fulfilment of an agreement with the data subject or an agreement that has been concluded in the interests of the latter, as well as in regard to the implementation and defence of legal claims, or if you have granted us your consent to the latter. If we transmit data to a country without appropriate statutory data privacy, we ensure an appropriate level of protection by means of corresponding agreements, or rely on the aforementioned statutory exceptional circumstances, as provided for by law.

 

10. Newsletter

We publish a regular newsletter. You can sign up for our newsletter on our website. Via the registration form for the newsletter, we gather the following data: e-mail address, form of address, name and organisation We will process your data for the purpose of sending our newsletter until you revoke your consent (you can revoke your consent at any time). In regard to the subscription and despatch of our newsletter, we use the services of Mailchimp, a marketing platform of the company The Rocket Science Group, Intuit Mailchimp 405 N Angier Ave. NE Atlanta, GA 30308, USA. The Mailchimp server is located in the USA. This means that your data may be transferred to the USA and stored or processed there. Mailchimp, moreover, uses third-party providers which process personal data on its behalf, in order to provide services for Mailchimp, and the servers of the latter may be located outside the EU and UK. For an appropriate level of protection, corresponding agreements (standard contractual clauses), as well as further obligations of Mailchimp (“Data Processing Addendum”), are deployed, accessible at: https://mailchimp.com/legal/data-processing-addendum/.

We may partially – and in so far as permitted – also incorporate visible and invisible tracking elements into our newsletters, through the accessing of which, from our servers, we can ascertain whether, and when, you have opened the e-mail. This allows us to measure, and better understand how you use our offers, and to customise them to suit you. You can block this in your e-mail programme, in so far as the default settings do not already do so.

By registering, you grant us your consent to process the data specified for the regular despatch of the newsletter to the e-mail address specified by you. In addition, you thereby consent to your details being transmitted to Mailchimp (in the USA) and to said above-mentioned technologies being deployed for the statistical evaluation of the usage pattern and the optimisation of the newsletter. We process your personal data for the newsletter based on said consent, in so far as we have no other legal basis and we need such. The consent granted may be revoked at any time.

 

11. We deploy cookies, Google Analytics and comparable technologies

When you use our website, cookies and comparable technologies with which your browser or device can be identified are stored on your PC. Cookies are small text files that are stored on your hard drive and assigned to your browser used by you, and through which certain information is provided to us. If you, for example, access this website again, cookies will help us recognise you. Cookies are not able to execute any programs or transmit viruses to your computer. They help make our online services more user-friendly and effective. Most browsers accept cookies automatically. You can, however, configure your browser settings in accordance with your wishes, and refuse, e.g. any third-party cookies, or all cookies. We would like to point out that, in such cases, you may not be able to use all the functions of this website.

In our newsletters and other marketing e-mails, we may partially, and – in so far as permitted – use visible and invisible image elements (see Clause 10).

Among other things, we use Google Analytics or comparable services on our websites. This is a service of third parties which may be located in any country (in the case of Google Analytics, it’s Google Ireland [based in Ireland], which relies on Google LLC [based in the USA] as an order processor [both "Google"], www.google.com), which allows us to measure and evaluate the use of the website (non-personal data) . Permanent cookies are likewise used for this purpose, and are placed by the service provider.. We have configured the service so that the IP addresses of visitors are shortened by Google in Europe before being forwarded to the USA and thus cannot be traced. We have turned off the “Data Forwarding” and “Signals” settings. Although we can assume that the information we share with Google is not personal data for Google, it is possible that Google can draw conclusions about the identity of visitors from this data for its own purposes, create personal profiles and link this data to the Google accounts of these individuals. You can object to the collection of data by Google Analytics with effect for the future by installing a deactivation add-on (http://tools.google.com/dlpage/gaoptout?hl=en-GB) for your browser. In so far as you have registered with the service provider yourself, the service provider actually knows you. Your personal data is then processed by the service provider, on its own responsibility, in accordance with its data privacy provisions. The service provider only informs us about how our respective website is used (no information about you personally).

We also use, on our websites, social media plug-ins, such as Facebook, X, YouTube, LinkedIn or Instagram. That is always apparent to you (typically via corresponding icons). We have configured these elements in such a way that they are routinely deactivated. Should you activate them (by clicking on them), the operators of the respective social networks can discern that you are on our website, and where, and may use this information for their own purposes. Your personal data is then processed on the responsibility of said operator, on its own responsibility, in accordance with its data privacy provisions. We do not receive any details about you from it.

 

12. Links to external websites

For external websites, which you can access via a link on our website, this data privacy statement does not apply. Childhood Cancer Switzerland does not monitor external websites, and does not accept any responsibility for how external websites place their own cookies or process personal data. Please refer to the respective website for information on the applicable data privacy statement and terms and conditions valid for said website.

 

13.  Is there any automated decision-making or profiling?

We personally do not use any fully automated decision-making that produces legal effects. For the purpose of targeted communication and fundraising activities, as well as improving our offers and services in order to fulfil the objectives and tasks under our Articles of Association, we process your data in a partially automated manner, in order to assess certain personal characteristics.

 

14. What are your rights?

You have the following rights with respect to your personal data held by us:

  • the right to access the personal data we store and information about how we process it;
  • the right to rectification or erasure;
  • the right to restriction of processing;
  • the right to object to the processing;
  • the right of provision of certain personal data for transfer to another party (data portability);
  • the right to withdraw consent you have given for certain data processing activities

Should you consider the processing of your personal data by us to be unlawful, you are also entitled to file a complaint with the relevant supervisory authority. The competent data privacy authority in Switzerland is the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch).

 

15. Who is your contact person?

We would ask you to direct any questions and concerns that you may have by e-mail to: info@childhoodcancer.ch or by post to: Childhood Cancer Switzerland, Dornacherstrasse 154, CH-4053 Basel, Switzerland.

 

16. Amendments

We may adapt this data privacy statement at any time without giving prior notice. The respective current version published on our website shall apply.

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